The Operation at Ease Board of Directors meets year-round to ensure the resources and planning is in place for both the families and the volunteers. In addition, the board takes advantage of opportunities to spread the word at military installations so deserving families know of Operation at Ease.
Chairman: Provides leadership to the overall OAE program. In addition to overseeing the board meetings, represents OAE at meetings and functions to promote the program and takes advantage of marketing opportunities.
Treasurer: Manages the financial affairs of the organization, including bank accounts, monthly financial reports and records. The Treasurer disperses funds approved by the board and provides oversight and compliance with applicable laws.
Secretary: Responsible for the board minutes and distribution to board members. The minutes shall include the status of action items and board members attendance. All documentation concerning operations will be maintained in files accessible to all board members. Additionally, manages OAE Gmail account and OAE Google drive, and posting OAE documents and photos.
Initial Military Contact: First person to receive an application for a weekend. Is responsible for ensuring the applicant meets the requirements for a visit and will contact a supervisor when necessary to verify any information
Guest Relations Coordinator: Once an application is approved, the GR Coordinator contacts the family to give them an overview of their weekend and coordinates with them to schedule an acceptable weekend for both parties. They get all the information about the family and the children, so proper condos can be assigned. In addition, the GR Coordinator helps the family select their Saturday amenity.
Housing Coordinator: Works with the St. James Rental Office off season to procure rentals for the weekends designated by the board for visits. During the season, manages number required each weekend, as any changes in visits occur.
Activities Coordinator: Works during the off season with supportive businesses and activities to procure coupons/tickets, etc. required for each visit. Also, reviews and updates the Operation at Ease Information folder provided to each family. After each visit, must restock any coupons/tickets, etc. for the next visit.
Volunteer Communications: Responsible for communications to the 300+ volunteers. During the summer, forwards the dates and families for the weekly visits so the front-line volunteers have a chance to contact the monthly coordinator to help. Maintains the volunteer data base and OAE website.
Treasurer: Manages the financial affairs of the organization, including bank accounts, monthly financial reports and records. The Treasurer disperses funds approved by the board and provides oversight and compliance with applicable laws.
Secretary: Responsible for the board minutes and distribution to board members. The minutes shall include the status of action items and board members attendance. All documentation concerning operations will be maintained in files accessible to all board members. Additionally, manages OAE Gmail account and OAE Google drive, and posting OAE documents and photos.
Initial Military Contact: First person to receive an application for a weekend. Is responsible for ensuring the applicant meets the requirements for a visit and will contact a supervisor when necessary to verify any information
Guest Relations Coordinator: Once an application is approved, the GR Coordinator contacts the family to give them an overview of their weekend and coordinates with them to schedule an acceptable weekend for both parties. They get all the information about the family and the children, so proper condos can be assigned. In addition, the GR Coordinator helps the family select their Saturday amenity.
Housing Coordinator: Works with the St. James Rental Office off season to procure rentals for the weekends designated by the board for visits. During the season, manages number required each weekend, as any changes in visits occur.
Activities Coordinator: Works during the off season with supportive businesses and activities to procure coupons/tickets, etc. required for each visit. Also, reviews and updates the Operation at Ease Information folder provided to each family. After each visit, must restock any coupons/tickets, etc. for the next visit.
Volunteer Communications: Responsible for communications to the 300+ volunteers. During the summer, forwards the dates and families for the weekly visits so the front-line volunteers have a chance to contact the monthly coordinator to help. Maintains the volunteer data base and OAE website.